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Risk Management Policy

Lambda Kappa Sigma Standard Policy of Risk Management
(Rev 09/2015)

Rationale
A risk management policy provides chapters, leaders, advisors and Fraternity leaders, including Grand Council, with the minimum standard guidelines to protect Fraternity members, to maintain the high reputation of Lambda Kappa Sigma, and to assist members in assessing their individual risk and responsibilities. Chapters may choose to adopt a policy above and beyond these standards as long as they do not contradict the minimum standards of this policy.

Adoption of The Standard Policy of Risk Management is required of all chapters and members and will guide critical thinking and decision-making based on the mission and core values of Lambda Kappa Sigma. This policy will further be used to provide a program of education within the chapters and at the national level.

Mission: "Lambda Kappa Sigma provides lifelong opportunities for women in pharmacy through professional excellence and personal growth."

Core Values: Sisterhood, Leadership, Service, Scholarship and underlying all Core Values, Integrity.

Hazing
No Fraternity chapter/member (collegiate or alumnae) shall conduct nor condone hazing activities. Permission or approval by a person being hazed is not a defense. Hazing activities are defined as (but not limited to):

“Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol, paddling in any form, creation of excessive fatigue, physical and psychological shocks, blindfolding, quests, treasure hunts, scavenger hunts, road trips or any other such activities; wearing of public apparel which is conspicuous and not normally in good taste, engaging in public stunts and buffoonery, morally degrading or humiliating games and activities, and any other activities which are not consistent with academic achievement, fraternal law, fraternal core values, ritual or policy or the regulations and policies of the educational institution or applicable state law.”

Alcohol and Drugs

  1. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises or during a fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education.
  2. No alcoholic beverages may be purchased with chapter funds nor may the purchase of alcoholic beverages for members or guests be undertaken or coordinated by any Fraternity member in the name of or on behalf of the chapter or its members. The purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is prohibited.
  3. OPEN PARTIES, meaning those with unrestricted access by non-members of the fraternity, without specific invitation, where alcohol is present, are prohibited.
  4. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age).
  5. The possession, sale, distribution, or use of any illegal drugs or illegally obtained controlled substances while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited.
  6. No chapter may co-sponsor an event with an alcohol distributor or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as defined above for purposes of fundraising. However, a chapter may rent or use a room or area in a tavern as defined above for a closed event held within the provisions of this policy, including the use of a third party vendor and guest list. An event at which alcohol is present may be conducted or co-sponsored with a charitable organization if the event is held within the provisions of this policy.
  7. No chapter may co-sponsor, co-finance or attend or participate in a function at which alcohol is purchased by any of the host chapters, groups or organizations. Under certain circumstances, chapters may participate in a professional function at which alcohol is purchased by groups or organizations (ie, wine/cheese alumni event at the college of pharmacy or a state association). To obtain approval, a petition must be submitted to the Fraternity Headquarters Office no less than 30 days prior to the event.
  8. All recruitment activities associated with any chapter will be non-alcoholic. No recruitment activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy. 
  9. No member or new member shall permit, tolerate, encourage or participate in "drinking games". The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages, the practice of consuming shots equating to one’s age, "beer pong", "century club", "dares" or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol.
  10. No alcohol shall be present at any new member program, activity or ritual of the chapter including but is not limited to activities associated with "bid night", "big sister – little sister" events or activities, "family" events, activities and initiation.

Sexual Abuse and Harassment
Lambda Kappa Sigma will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members, whether physical, mental or emotional. This is to include any actions, activities or events, whether on chapter premises or an off-site location which are demeaning to women or men, including but not limited to verbal harassment, sexual assault by individuals or members acting together. The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at a fraternity event as defined in this policy is prohibited.

Contractual and Financial
No member (chapter, collegiate, or alumni) shall enter into a contract or financial agreement using the specific name of Lambda Kappa Sigma. Qualifying statements as to which chapter or alumni association must accompany all agreements entered into for the purposes of supporting fraternity functions. This includes, but is not limited to, such agreements as leases, contracts, hold harmless agreements, liability releases, account agreements, purchase orders, and hotel or banquet contracts. Event Planning Form

Transportation/Automobile Usage
For chapter events which are not held at or within walking distance from campus, it is recommended to use of a form of mass transportation such as charter buses, professional drivers, limousine services, taxis, etc. to transport members for such events, and particularly for events where alcohol may be consumed. Any individual who provides transportation in conjunction with Fraternity activities does so at their own risk and is responsible for their own conduct. No member shall be required to provide transportation and any member who provides transportation shall do so only if it is voluntary. Members shall obey all applicable motor vehicle laws, including, but not limited to, those concerning vehicle safety, vehicle operation, financial responsibility and/or insurance, and the transportation and consumption of alcoholic beverages. Operators shall ensure that vehicles are properly maintained, not overloaded, and are operated in a safe manner. Rental vehicles shall be operated in accordance with rental contracts. Use of personal vehicles shall be strictly voluntary and the sole responsibility of the vehicle owner/operator. Financial Responsibility laws generally impose responsibility for accidents on the Driver or Owner of vehicles. The Fraternity assumes no responsibility or liability and provides no insurance to Drivers or Owners of vehicles for accidents or injuries, or for any damages to vehicles not owned by the Fraternity that may be used in conjunction with Fraternity activities.

Social Media/Web/Communication
Each member of the fraternity must assume responsibility in appropriate use of the internet/social media. It is strictly forbidden to use inappropriate language or share sensitive fraternity information (such as discussion of rituals or information revealed to members through ritual) on any publicly accessed domain. Fraternity chapter website development guidelines must be adhered to at all times.

The LKS mailing list and Facebook page shall only be used for chapter or fraternity business, any other use is strictly forbidden.  It is forbidden for any fraternity member or non-member to contact the entire fraternity membership or any sub-group of the master membership database (mail or email) to canvas opinions or seek support on any subject without the permission of the Grand Council.  

Commercial Endorsement
No member (collegiate, alumni or new member) of LKS is authorized to permitted to use "Lambda Kappa Sigma" or any of its logos/insignias for commercial purposes (writings, photographs, pictures) or for publicity purpose unless such use is first approved by Grand Council.  

General Health and Safety
All activities planned in conjunction with Lambda Kappa Sigma shall take into account the health and safety of all participants. Planning of Lambda Kappa Sigma projects and activities will include appropriate personal safety equipment (ear plugs, eye protection, gloves, etc.), training (use of tools and equipment), and supervision. All equipment to be used in conjunction with Lambda Kappa Sigma activities will be in good working condition and will be used in a safe manner. Candles should only be used under controlled circumstances such as initiation.

Advisors
Advisors and alumni serving Lambda Kappa Sigma on behalf of their employer or respective volunteer agency (educational institution, youth service organization, etc.) will do so in accordance with the policies of said entity, including but not limited to risk management and personal liability. Advisors and alumni shall adhere to the provisions of this and all applicable policies of the Fraternity when engaging in fraternity-related activities. Advisors and alumni shall recognize the appropriate authority of elected or appointed officers, representatives or employees of the Fraternity in questions of policy and shall not engage in activities designed to circumvent fraternity policies.

Education
Annually each member, new member, alumni/alumnae and chapter will receive instruction in the Risk Management Policy of Lambda Kappa Sigma. Additionally, all key volunteers shall annually receive a copy of the Risk Management Policy and a copy of the policy shall be available on the fraternity website.

Download a copy of the Lambda Kappa Sigma Standard Policy of Risk Management.